Agendas and Minutes
Members of the public are welcome to attend any meeting of City Council, or a Standing or Advisory Committee. All meetings are open to the public, with very few exceptions, outlined in the Municipal Act.
City Council and Standing Committee meetings are held according to the Council Procedure By-law. Advisory Committee meetings are held according to the Advisory Committee Policy and Procedure.
Please visit the City's Meeting Calendar for meeting dates, agendas, minutes, information packages and webstreams.
Corresponding to or Addressing City Council, a Standing Committee or an Advisory Committee
Members of the public can participate in the public process by submitting correspondence or appearing before City Council, a Standing Committee or an Advisory Committee concerning a matter of interest or an agenda item.
More information related to Correspondence and Delegation is available in the Council's Procedure By law.
Correspondence
To correspond with City Council or a Committee, you may submit written correspondence to City Clerk Services. Any correspondence addressed to City Council, or a Committee is placed on the appropriate public agenda and posted on the City's website. Also, any personal information you choose to disclose in your letter will become part of the public record and your name will be published on the City's website.
Correspondence must include the author's full name and current contact information, including the author's residence address and telephone number or e-mail address.
Correspondence addressed to an individual Member of Council is not placed on an agenda.
Delegations
Members of the public may submit a delegation request by contacting City Clerk Services or using the Delegation Request Form.
The following applies to any delegation appearing before Council and its Standing Committees, including all Public Meetings:
- All delegation requests relating to an item published on the agenda must be submitted in writing to City Clerk Services no later than noon on the business day before the meeting. Delegation requests received after this deadline will not be permitted.
- Delegation requests for items not on a published agenda will be placed on the appropriate agenda, pending deadlines.
- Delegates must advise of their intent to participate in person or electronically with their submission.
- A Delegation under 18 years of age must provide to the Clerk written permission from the Delegation's parent or guardian.
Video Recording and Photography Policy
The City of Oshawa has provided dedicated video recording and photography areas during Council and Committee meetings. The designated areas will ensure that those in attendance, including the public, City staff and Council or Committee Members, can hear and view the meetings.
The Chair of the meeting has authority over video recording and photography. The Chair may request an alternative location or impose additional restrictions if the video recording or photography creates a disruption, interferes with the conduct of the meeting, or limits the ability of others to hear or view the meeting.
Singing the National Anthem at Council Meetings
Oshawa City Council invites representatives from Oshawa based organizations and schools to sing the national anthem at the beginning of a Council meeting.
Please note that groups may only participate in one Council meeting per year. Due to size and time limitations, it is not possible to accommodate bands or instrumental groups.