M365 SharePoint/Power Platform Administrator

Vacancy: Regular Full-Time M365 SharePoint/Power Platform Administrator

Posting Number: V-241-25

Department:  Corporate & Finance Services  

Branch:  Information Technology Services

Location: City Hall

Posting Start Date: 2025/11/18   

Posting End Date:  2025/12/02 by 4:30p.m.

Group:   CUPE 251   

Salary Grade:   13, $46.28 - $54.43 per hour

Standard Weekly Hours of Work:  36.25   

Shift Work Required:  No

Job Description:

Reporting to the Manager, Business Applications, the M365 SharePoint/Power Platform Administrator supports and enhances digital collaboration and automation capabilities within the City. This role is responsible for the administration, configuration, and support of SharePoint Online, Power Platform (Power Apps, Power Automate, Power BI), and Office 365 services. 

Responsibilities:

• Administer and maintain SharePoint Online environments, including site collections, permissions, license management, content types, and workflows
• Design, develop, and support Power Apps and Power Automate flows to streamline business processes across departments
• Create and manage Power BI dashboards and reports to support data-driven decision-making
• Collaborate with departments to gather requirements and implement Power Platform low code solutions that improve efficiency and service delivery
• Ensure compliance with governing legislation, Records and Information management policies, data governance, and security standards
• Provide end-user support and training for SharePoint, Power Platform, and Office 365 tools
• Monitor system performance, troubleshoot issues, and coordinate with Microsoft support as needed
• Manage document management systems, version control, and records retention policies in accordance with municipal policies and By Laws (SharePoint Retention Labels, file plan updates, policy controls etc)
• Lead or support digital transformation initiatives, including migration of legacy systems to SharePoint Online and integration with other municipal systems
• Stay current with Microsoft 365 product roadmap, updates, new features, and best practices; assess their applicability and lead implementation where beneficial
• Create and maintain comprehensive documentation for system configurations, workflows, user guides, and training materials
• Support IT projects and operations activities related to collaboration, automation tools, and enhanced user adoption
• Coordinate with third-party vendors and Microsoft support for escalated issues, advanced configurations, ongoing maintenance, and performance evaluation. Act as liaison between vendors and business users for product roadmap and features implementation
• Perform other duties as assigned
• Support and demonstrate the City of Oshawa’s core values of Authenticity, Courage, and Trust

Requirements:

• Completion of a four (4) year university degree in Computer Science or related field, and a minimum of three (3) years’ experience with SharePoint Online administration and/or development including workflows, automation, data governance, or an equivalent combination of education and experience
• Advanced experience with the Microsoft Office 365 platform, including SharePoint, Teams, and the Power Platform (Power BI, Power Automate, Purview, Copilot, etc.), as well as familiarity with data modeling, DAX, Azure Data Factory, and Microsoft Fabric
• Strong knowledge of Microsoft 365 deployment models, Azure and Azure Administration, Active Directory, Domain Administration, and Microsoft Entra
• Knowledge or applicable records and retention legislation such as MFIPPA, Protection of Privacy Act, etc.
• Excellent communication skills, with the ability to interact effectively and tactfully with senior management, staff, external agencies, and vendors
• Strong administrative, analytical, technical, and problem-solving skills, with demonstrated abilities in research, reasoning, and documentation
• Proven skills in change management, including the ability to support and adapt to organizational transitions effectively
• Demonstrates initiative, self-reliance, a strong sense of responsibility, dedication, and sound decision-making abilities
• Able to work effectively under pressure in a fast-paced environment, manage competing priorities, meet tight deadlines, and respond to crisis situations
• Microsoft certifications (e.g., PL-100, PL-200, MS-600, or equivalent) are preferred
• Experience with Azure Active Directory, Microsoft Entra, or Microsoft Purvie is an asset
• Knowledge of municipal operations or public sector IT environments is preferred

This position is eligible for hybrid work. 

As a condition of employment, the City of Oshawa will require successful candidates to undergo a Criminal Records and Judicial Matters Check.

What the City Offers:

• Competitive salary
• Comprehensive benefits package
• Pension (OMERS)
• Professional development opportunities and/or education reimbursement
• Paid professional association membership for certification maintenance
• Free on-site parking
• Hybrid work
• Employee perks and wellness programming

Please be advised that position location as noted is at the time of posting and is subject to change, as required due to operational needs.

We would like to thank all applicants however, please note that only those selected to attend an interview will be contacted and all other applicants will be kept on file. 

Apply online at: https://www.oshawa.ca/city-hall/careers/. Applicants are advised that written, oral and practical testing may form part of the selection process.

Applicants who are currently employed by the City of Oshawa are asked to clearly indicate their status as an internal applicant in their application. Please ensure that you check your email regularly to receive any correspondence.

The City of Oshawa is situated on lands and waters within the Williams Treaties Territory, home to seven First Nation communities of the Michi Saagiig and Chippewa Anishinaabeg, who have cared for and maintained these lands from time immemorial and continue to do so to present day.  Learn more

 We are an Equal Opportunity Employer in accordance with the Accessibility for Ontarians with Disabilities Act, 2005 and the Ontario Human Rights Code (OHRC). The City of Oshawa promotes the principles of diversity, equity and inclusion and adheres to the tenets of the Canadian Human Rights Act and the Ontario Human Rights Code. The City of Oshawa encourages applications from women, Indigenous Peoples and persons of all cultures, ethnic origins, religions, abilities, ages, sexual orientations, and gender identities and expressions.

The City of Oshawa will provide accommodations throughout the recruitment and selection and/or assessment process to applicants with disabilities and/or needs related to the OHRC.  If you require an accommodation during the recruitment process or assistance with the application process please contact Human Resource Services. Personal information provided is collected under the authority of The Municipal Freedom of Information and Protection of Privacy Act.